In large city-based office buildings, whether single occupancy or multi-tenanted, hard FM planned preventative maintenance (PPM) delivery is central to maintaining asset performance, occupier comfort, and business continuity in high-density, high-value commercial environments.

 

PPM programmes typically cover HVAC and building management systems (BMS), mechanical and electrical infrastructure, lifts and escalators, fire and life safety systems, and water hygiene, all delivered in line with statutory requirements such as the Regulatory Reform (Fire Safety) Order 2005, Building Safety Act 2022 (particularly relevant for higher-risk buildings), and Health and Safety Executive (HSE) guidance.

 

In multi-tenanted buildings, PPM delivery must also account for shared plant and common areas, requiring careful coordination across service charge arrangements, tenant demise boundaries, and landlord obligations to ensure consistent standards throughout the building.

 

For single occupancy assets, PPM can be more tightly aligned with the occupier's own operational requirements and business-critical uptime needs.

 

Across both models, CAFM-driven reporting supports transparent compliance tracking, cost control, and clear audit trails for asset managers, landlords, and occupiers alike; helping protect long-term asset value while minimising disruption to daily business operations.